Registration

Register early so you don't miss out on discounted rates. Book your hotel now as there is limited availability.

All Congress attendees must register online for the event. Delegates can take advantage of reduced rates by registering early.

REGISTER NOW

 

If you would like to register a group (5 delegates or more), please contact 2012 World Cancer Congress Delegate Services, JPdL International, at uicc2012@jpdl.com for group registrations.
If you do a group booking, you can benefit of today registration fee rate and you have until 2 july 2012 to provide Delegate Services with the personal details of your group members.

Registration information

Registration fees are indicated in US Dollars, and rates are applicable if both registration and payments are received before the deadlines. To view the current foreign exchange rates, visit www.xe.com.

Early rate

Until 22 April 2012

Regular rate

Until 31 July 2012

On-site rate

Until 15 August 2012
UICC Members* $490 $720 $820
UCC Association of Fewllowships $490 $720 $820
Non Members $780 $920 $970
Nurses/students** $490 $720 $820
One day registration $400 $450 $480
Accompanying guest $190 $210 $230

 

 

 

 

 

 

 

 

 

*Please note these rates are only applicable to delegates from organisations, which are official members of UICC as recorded by the UICC Membership office in Geneva, Switzerland.
**Nurses and Students: Proof of Student ID or employment as Nurse (official statement from the employer) will be required. Please submit your proof to the 2012 World Cancer Congress Delegate Services by email to uicc2012@jpdl.com or by fax: +1 514-287-1248.

Registration inclusion

The Congress Full Registration fees include: Access to all sessions, access to Global Village, Opening Ceremony, Welcome Reception and Delegates’ material (including Final Programme if requested).

Accompanying guest fees

The Accompanying Person Registration fees include: Opening Ceremony, Welcome Reception and Half day City Tour or Half day Walking Tour. It does not include access to other Congress sessions. Note: A name badge will be required for attendance at all conference events, including the Welcome Reception.

Confirmation

A confirmation of registration, including the detailed information of your registration and hotel booking if applicable, showing all payment details, will be sent by email after completion of the online registration form.

Receipt & invoice

Receipt of payment is included in the confirmation of your registration, once full payment has been received.

Payment options

The following payment methods are available:

  • Credit card (through secure online payment): Visa and MasterCard only.
  • Wire Transfer: in US Dollars. A US$ 50 administration fee will be automatically added to all registrations paid by bank transfer. Instructions and bank information are available after completion of your online registration by email to the 2012 World Cancer Congress Delegate Services at uicc2012@jpdl.com. The following information will be required once this option of payment has been selected: Bank Name (bank from which transfer is sent), Bank Issuing Country (country from which transfer is sent), Contact Person Name (person at your office who is responsible for the transfer), Contact Person Email, Contact Person Telephone. Wire transfers will be accepted up to 1 July 2012.
  • Bank draft or international cheque: in US Dollars. A US$ 10 administration fee will be automatically added to all registrations paid by bank draft or international cheque. Instructions and information will be provided at the end of the online registration process. Bank drafts or international cheques will be accepted up to 15 July 2012.

PLEASE NOTE: NO OTHER METHODS OF PAYMENT CAN BE ACCEPTED.

Cancellation and refund policy

Any cancellation or change of your registration must be notified in writing and will be subject to the following conditions:

  • Until Sunday 01 July 2012: refund of fee minus a 25% administrative charge
  • After Sunday 01 July 2012: no refund
  • After Wednesday 15 August 2012: no name changes will be accepted.

Please attach your official receipt(s) to your cancellation request and send it by e-mail to the 2012 World Cancer Congress Delegate Services: uicc2012@jpdl.com

  • No-shows at the Congress will be charged the full fee.
  • Requests for reimbursements must be sent in writing. Refunds, if applicable will be processed after the Congress.
  • Lost Badges: Name badges must be worn at all times. If a badge has been lost or forgotten and a new badge has to be reprinted, a new badge can be issued at the registration desk upon a deposit of $100 USD if the original badge is returned within 24 hours, or the $100 USD will be charged.
  • Reprinting onsite: in the event of a spelling mistake on the badge, and if a reprinting is required, a $20 USD will be charged.

Substitution policy

  • Any cancellation or change of your registration must be notified in writing to the 2012 World Cancer Congress Delegate Services.
  • No name changes will be accepted after Wednesday 15 August 2012.
    Please attach your official receipt(s) to your change request and send it by e-mail to the 2012 World Cancer Congress Delegate Services: uicc2012@jpdl.com

Group registrations, payment and hotel reservations

For group registrations (5 delegates and above), please contact the 2012 World Cancer Congress Delegate Services by email to: uicc2012@jpdl.com

Payment for group registrations is required upon finalization of group and must be completed by 1 July 2012.
Normal cancellation and refund policy applies (see above).

For hotel reservations, all groups of 5 delegates or more wishing to stay in official Congress hotels require a group hotel contract. See the Housing page on the official Congress site for more information. Please note that there is limited availability, so we recommend you to reserve your hotel early.

Travel Grant

Please visit the abstracts and travel grants page.

Official letters of invitation/visa

Visas to Canada

All participants must have a valid passport and/or an appropriate travel document to enter Canada. Some participants may also require a visa. Visas are the responsibility of individual delegates, and must be obtained before coming to arrival in Canada. If you are travelling through the USA, you may also require an American visa. Please verify with your travel agent. For complete information on entry into Canada and visa requirements – including a list of countries requiring a visa – please visit http://www.cic.gc.ca/english/visit/index.asp.

If you require a visa, it is strongly recommended that you apply at least three months in advance to ensure you receive your visa in time for travel. To obtain a visa application form, visit the nearest Canadian Embassy, High Commission or Consulate or get the application form online from Citizenship and Immigration Canada (http://www.cic.gc.ca/english/information/applications/visa.asp).

Please note that the Congress organisers and Delegate Services do not have the authority to act on behalf on individuals in obtaining visas.

Official invitation letters

To support visa applications for Congress participants coming from countries requiring visa to enter Canada, a letter of invitation is automatically available to all registered delegates from such countries. Your passport information must be entered during the online request to validate the letter.