All session organisers should be notified on the status of their session proposals by 9 December 2019.
The Programme Committee is currently reviewing all sessions received as per the communicated guidelines below:
CALL FOR SESSIONS - GUIDELINES
1. Process and deadlines
- The deadline to submit session proposals is Thursday 31 October 2019 at 24h00 CET
- The 2020 World Cancer Congress Programme Committee is reviewing the submitted proposals to ensure they address an international audience, echo UICC's purpose/the 2020 Congress theme and the six themes.
This means to accept the original sessions or further work with session organisers to combine one or more proposals.
- Please note that the number of sessions submitted is much more important than the actual available slots. Therefore a number of sessions will require to be “merged” as they are complimentary and will form a “stronger and more comprehensive” session when reworked and put together. This decision belongs to the programme committee. One of the two-session organisers will be appointed as the lead for the merge but the role of the lead does not prevent from working in close collaboration with the other session organiser. The merge session will be submitted for a new review from the theme chairs.
- All session organisers will have their accepted sessions fully confirmed by Friday 17 January 2020
- The 2020 WCC Preliminary Programme, including presentations' titles and speakers’ names, will be released online on the Congress website as of Monday 20 January 2020
2. Session topics
- All session proposals should be submitted in English only through the online system. Incomplete proposals will not be reviewed
- A ‘Session organiser’ should coordinate the session, liaising with UICC and the speakers
- All session proposals should come under 60 minutes
- The proposed topic should be relevant to an issue that is of global interest and not pertinent to one institution only
- The proposed session should be aligned with at least one of the proposed themes and should be in line with the Congress overarching theme "The way forward"
- Preference will be given to cross-country, cross-organisation or cross-sector collaboration proposals. If you want to contact experts from other organisations, a list of UICC members is available on the UICC members page
- Session content has to have a clear purpose and determined learning objectives
- Participants should leave the session with new methods, techniques, and/or practical tools that they can adapt/use and put into practice in their own local settings
- Innovative ideas and evidence-based practices that reflect the chosen themes are highly encouraged
- Topics already proposed at past Congresses should demonstrate significant progress since the last presentation in order to be considered for the 2020 Congress
- Sessions should prioritise interaction with the audience. A 10-minute Q&A discussion at least should close the session
- The Programme Committee will determine the session day, time and format within the programme. The schedule will be communicated to the session organisers at the end of March 2020
- Proposed speakers should be aware that their names have been put forward by the session organiser. They should also be available to attend the Congress if their session has been accepted by the Programme Committee
- The chair/moderator can also take a speaker role within the same session
- Each chair/speaker must have a good command of English
- Each accepted session will be granted four free registrations (including speakers and chair/moderator)
- Upon request, a very limited number of travel grants will be made available for speakers from LMICs* (*following the World Bank classification). UICC will not provide any funding or honorarium for proposed speakers. Speakers can request in writing for travel grant funding only upon acceptance of the session by the Programme Committee.
- To benefit from complimentary registration, speakers and chairs need to register online before 1 June 2020. Passed this deadline, free registration may not be granted and the applicable registration fee will apply.
- The session organiser is responsible for confirming all session speakers and should ensure all presentations (if used) have been submitted on time.
Please contact Mrs Céline Francina at firstname.lastname@example.org with any questions in regards to the Congress Programme.