CONDITIONAL USE OF THIS SITE AND/OR APP:
Your use of this Site is also subject to the Terms and Conditions posted on this Site ("Terms and Conditions").
This Privacy Notice describes how your personal data is processed when you visit and use this website ("Site"). In this Privacy Notice, "we", "us" or "our" refers to Union for International Cancer Control ("UICC") as the operator and controller of the Site.
Collection and Use of Personal Data
When accessing our Site, the following data is stored in log files: Your IP address, date and time of your access, browser request and general information about your operating system and browser. This usage data forms the basis for statistical, anonymous analysis in order to identify trends to further improve our Site and our offers accordingly and to enhance your experience when visiting our Site.
Most areas of our Site do not require any form of registration or the provision of specific personal data. You may need to provide limited personal data in order to receive certain information and services from us. If you provide personal data about other people - for example, your family or other authorised representatives, we rely on you to tell those people that you are giving their personal data to us and to make them aware of this Privacy Notice to the extent relevant. For example, the following services require registration:
You can sign up for news by email where such service is provided on the Site. Only basic personal data, such as your name, address and email address are needed for registration.
For verification purposes, we will send you a confirmation email immediately after you have finished the registration process. During this process, we may also store your IP address and the date and time of registration. The personal data collected as part of your registration will be used for sending you our news.
Our newsletters contain tracking pixels which enable log file recording for statistical analysis of our newsletter campaigns. We may see whether and when an email was opened, and which links in the email were activated. We use Mailchimp, The Rocket Science Group, LLC 675 Ponce de Leon Ave NE Suite 5000. Atlanta, GA 30308 USA providing us with email marketing service. We only store your email address as our email marketing services. We only store your email address for email marketing services.
You may opt out from receiving any, or all, of these communications from us by contacting us via firstname.lastname@example.org by following the unsubscribe link or instructions in any email we send you. Please note that changes may not become effective immediately.
Contact form and emails
You may use a contact form (where provided) in order to ask questions about us or our products and services. When using the contact form, you will be asked to provide personal data such as your name and email address and a message you want to deliver to us. You may also contact us by writing us directly via email where we have provided a specific email address. We may use such information to get in touch with you or to reply to your message.
Session submission forms
You may use a session submission (where provided) in order to submit information about a session you are proposing an exhibitor at our congress. When using the submission form, you will be asked to provide personal data such as your name, email address and the information you want to deliver to us. If you provide personal data about other people - for example, colleagues or other representatives, we rely on you to tell those people that you are giving their personal data to us and to make them aware of this Privacy Notice to the extent relevant.You may also contact us by writing us directly via email where we have provided a specific email address. We may use such information to get in touch with you or to reply to your message.
You may use other forms (where provided) in order to submit information in relation to a service offered in relation to the event. When using the form, you will be asked to provide personal data such as your name, email address and the information you want to deliver to us. You may also contact us by writing us directly via email where we have provided a specific email address. We may use such information to get in touch with you or to reply to your message.
Occasionally, we conduct surveys via our Site or third party tools (such as SurveyMonkey). In addition to your opinion or feedback, you may be asked to provide personal data. The type of data collected depends on the survey; we will use the data only as indicated in the survey.
You can attend our events and subscribe online to calendar alerts sending a notification to your email address when a particular event is due, where such service is provided on the Site. You can unsubscribe from an alert at any time on the same page of the Site. Where registration is necessary, we enable it via our Site or the websites of third parties. In such case, personal data may be collected through the registration forms for events; the type of collected data depends on the event. We may forward the personal data of registered persons in connection with an event to third parties, such as, among others, hotels, sponsors, hosts, or organizers (including those accessed via the websites of third parties). Depending on the type of event, we may offer an Event App that will be used to facilitate your participation and networking at the event. In this case, your personal data may be used to create your account in the App, hosted by a third party but administered by UICC.
Disclosure of Personal Data
We may disclose your personal data to the following recipients and for the following purposes:
- To our service providers; these service providers, subcontractors and subsidiaries include providers of information technology, identity management, website hosting and management, data analysis, data back-up, security and storage services;
- If you expressly request us to do so;
- If the disclosure is necessary to comply with a court order or a legal or regulatory requirement.
Our service providers may be located outside the country where a visitor is located. As a result, a visitor’s information may be transferred outside the country where they’re located. All our service providers are contractually bound to process personal data only on our behalf and in accordance with our instructions. We also oblige them to comply with technical and organisational measures ensuring the protection and security of personal data. If a service provider is located in a country where the applicable laws do not provide an adequate level of protection for personal data, we will ensure by appropriate means that the respective data recipients maintain such adequate level of data protection.
The third parties will only use personal data for the agreed purpose and not sell it to third parties or market it otherwise.
Security and Confidentiality
To ensure the security and confidentiality of personal data collected online, we use data networks protected, inter alia, by industry standard firewall and password protection. In the course of handling your personal data, we take measures reasonably designed to protect such data from loss, misuse, unauthorized access, disclosure, alteration or destruction.
Our Site contains links to the external social networks such as Facebook, Twitter, Instagram, YouTube and LinkedIn and you may share on social networks the content of our Site.
This Site uses a safe sharing tool which establishes a direct contact between the social networks and users only after users click on one of the respective buttons. This tool does not automatically transfer user data to the operators of such platforms. If users are logged into one or more of the social networks, the use of social buttons for Facebook, Twitter etc. will display an information window in which the user can confirm the text before it is sent. The user can share the content of this Site on social networks without their providers creating profiles of users’ surfing behavior.
This Site uses Google Analytics with the extension "anonymizeIP()"; IP addresses are therefore truncated before further processing in order to rule out direct associations to persons.
You can opt-out to the creation of a user profile, Hotjar’s storing of data about your usage of our site and Hotjar’s use of tracking cookies on other websites by following this opt-out link.
We will delete the personal data collected about you if all processing purposes have been fulfilled unless statutory retention obligations apply.
You have the right to request access to, or transfer of, the personal data we process about you, to request correction of any incorrect personal data, restriction of access to, and deletion of, personal data, always to the extent these rights are granted by applicable. Furthermore, if you believe that your rights granted by applicable data protection laws have been infringed, you may lodge a complaint with the competent data protection authority.
For questions or queries please contact us at: email@example.com or write to Maria Barbara Leon, 31-33 Avenue Giuseppe-Motta, 1202 Geneva – Switzerland.
Changes to this Privacy Notice
We keep our Privacy Notice under regular review and may change it at any time. Your continued use of our Site and of our products and services is deemed as your acceptance with any such changes. Changes to the Privacy Notice will be communicated appropriately.
Last update: 10.02.2020